Terms and Conditions for the Open Art Market hosted by Open Art Spaces.

 

1. Introduction

 

a. These Terms and Conditions govern participation in the Open Art Market held at various Locations. By participating, all artists and vendors agree to comply with these terms.

 

2. Market Overview

 

a. The Open Art Market features stalls where artists can sell original artwork. The market operates in a welcoming environment for both seasoned collectors and first-time buyers.

 

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For Stall Holders
 

3. Application & Allocation

 

a. Application Process: Participation is by application only. Artists must submit an application via the online form to secure a stall.

b. Stall Fees: All stall fees must be paid in full prior to the event using the payment link sent in your acceptance email within 48 hours of send. Your stall at the Open Art Market is only confirmed once we receive your stall payment from you. No exceptions. Stall holders have the right to choose between refund and rescheduling if the Organisers cancel the event.

 

c. Cancellation: The stall payment is non-transferable and non refundable. You cannot switch places into a different market date once paid regardless of circumstances. If the organisers have to cancel an event we will offer refunds or reschedule.

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d. Stall Set-Up and Timeliness: You will be provided with a designated arrival and set-up time in your information pack. It is your responsibility to arrive on time. If you arrive more than 60 minutes late, we will assume you are forfeiting your stall, and we will be unable to accommodate your participation in the event.

 

e. Participating in one market doesn’t guarantee you a spot at future markets. For each market you want to join, you’ll need to fill out and submit a new application form.

f. Stall layouts are curated and allocated by the organisers and are non-negotiable.

 

4. Infrastructure and equipment
 

a. All stallholders are provided with a market stall and table. Size varies by location, please check the event application form for measurements. Any additional equipment must be agreed with the organisers (Open Art Spaces) before the market date. We reserve the right to ask you to remove any additional infrastructure. Chairs are not supplied but feel free to provide your own. If you have any accessibility needs please talk to us prior to market date.
 

b. You can decorate your stall however you like, as long as it doesn’t create a safety risk or interfere with your stall neighbours. The organisers decision is final in regards to what created a safety risk or interfered with stall neighbours. You must leave your stall clean and tidy at the end of the agreed Market end time, with no strings, tape, etc left. This includes disposing of your own rubbish in the nearby bins.
 

c. Artists must pack up and vacate their stall within 30 minutes of market closure. The organisers reserve the right to charge a £50 fee for each additional 30-minute period (or part thereof) that the stall remains occupied beyond this time.
 

d. Open Art Spaces do not provide chairs, internet access or electricity. You must provide your own payment system.
 

e. We are not responsible for parking, please see the Market Information Pack for more details, available on our Markets page.

 

 

5. Liability

 

a. The organisers accept no responsibility for any loss, theft, or damage to artwork, displays, or personal property during transit, setup, the event, or dismantling, regardless of how such damage occurs. Participants are responsible for arranging their own insurance to cover any such risks.

 

6. Artwork Regulations

 

a. All artworks sold must be original creations by the artist.
 

b. Only handmade or original goods are permitted; mass-produced items are not allowed.
 

c. By participating in our market, you’re responsible for making sure your products meet any applicable legal requirements, including plagiarism and trademarks. We reserve the right to cancel your spot without a refund if we believe your products don’t comply.
 

d. By providing us with any imagery/ content, you consent to Open Art Spaces using it on our channels, that you have the rights to use these assets, and that it does not violate any third party intellectual property rights.

 

7. Conduct and Responsibilities

 

a. Artists must conduct themselves professionally and maintain a respectful environment. If you are inappropriate, unkind or disrespectful, we reserve the right to ask you to leave our event without refund.

 

b. Liability: We are not responsible for any theft, loss, or damage to artworks during events, regardless of the cause. Getting insurance for your artwork is entirely at your discretion.
 

c. By participating in our events, you consent to us taking photos and videos to share on our channels. Please talk to us if you would like to opt-out.

 

8. Changes to Terms

 

a. The Open Art Market reserves the right to amend these Terms and Conditions at any time. Participants will be notified of significant changes via email.

 

9. Acceptance of Terms

 

a. By applying for a stall at the Open Art Market, artists confirm that they have read, understood, and agreed to these Terms and Conditions and the Market Information Pack.
 

 

 

Artist Spotlight Instagram Post

 

By booking and paying for an Instagram Spotlight Post through Open Art Spaces, you agree to the following:
 

1. Purpose of the Spotlight Post

a. Your work will be featured in a carousel-style Instagram post on the Open Art Spaces account.

b. The post will form part of a round-up of artists participating in the upcoming market.

c. Artists acknowledge and agree that their works will be displayed alongside the works of other artists in the post. By participating, artists waive any right to object to the arrangement or presentation of the works within the post.

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2. Images & Content

a. You must provide at least one high-quality image of your work via the submission form.

b. Images must be your own and free from copyright restrictions.

c. Open Art Spaces reserves the right to refuse any image that is low-quality, inappropriate, or unsuitable for Instagram.

d. If your images are not suitable, we will notify you, and you may not be featured.

e. Refunds will not be issued for late or poor-quality submissions.
 

3. Posting Schedule

a. Posts will go live within the promotional window leading up to the event. Your post will be published at least 24 hours before the market date.

b. Posts will remain visible on our Instagram grid for a minimum of 1 week after the market date.
 

4. Payment

a. Payment for the Spotlight Post must be made in full at the time of stall booking confirmation.

b. Spotlight Post fees are non-refundable, including in cases where:

i. You do not provide suitable images on time.

ii. You cancel your participation in the market.

iii. Unforeseen circumstances prevent your feature from being published.
 

5. Rights & Permissions

a. By submitting images, you grant Open Art Spaces permission to use them solely for the purpose of promoting the market and your Spotlight Post on social media.

b. Open Art Spaces will tag you in the post (via your provided Instagram handle).
 

6. Limitations

a. Open Art Spaces does not guarantee sales or specific audience engagement as a result of the Spotlight Post.

b. Posts will remain on the grid as stated, but Open Art Spaces reserves the right to remove or archive content if necessary. 

 

 

For Customers
 

1. All sales are final. If you purchase something from the Open Art Market that you're not happy with, please communicate with the seller directly. The organisers are not responsible for any products sold.
    

2. By participating in our events, you consent to us taking photos and videos to share on our channels. Please talk to us if you would like to opt-out or have a photo removed.
    

3. Anyone behaving inappropriately or disrespectfully towards us, stallholders, or other customers, we reserve the right to ask you to leave the market.